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SecureDrive

# Secure Cloud Collaboration with IRM/DRM Encryption

Collaborate securely on confidential files with employees, clients, partners, and external reviewers — while keeping control after files are shared.

689Cloud SecureDrive combines cloud file collaboration with encryption-based IRM/DRM protection, giving your organization access control, activity tracking, expiry dates, watermarks, copy protection, and remote revocation for sensitive business documents.

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More than cloud storage — SecureDrive helps protect files before, during, and after collaboration.

secure cloud collaboration with IRMSecure file sharing with DRMencrypted virtual data roomprotect files after sharing
IRM / DRM / Encryption

## Secure Cloud Collaboration with IRM, DRM, and Encryption

SecureDrive is designed for organizations that need more than ordinary cloud storage. It gives teams a secure cloud workspace to collaborate on confidential documents while applying encryption-based IRM/DRM controls to the files themselves.

IRM and DRM are often used interchangeably. IRM usually refers to Information Rights Management in enterprise document security, while DRM usually refers to Digital Rights Management for protected digital content. In SecureDrive, both describe the same core idea: using encryption and rights management to control who can access a file, what they can do with it, and whether access can be revoked later.

### With SecureDrive, your organization can:

- ✓Collaborate securely with employees, clients, vendors, advisors, and partners
- ✓Share files and folders with authorized users only
- ✓Apply encryption-based IRM/DRM protection to sensitive files
- ✓Track online views, downloads, and local file openings
- ✓Choose online view-only or downloadable access
- ✓Restrict copying, printing, screen capture, and re-sharing where supported
- ✓Set expiry dates and add dynamic watermarks
- ✓Revoke access after files have been shared or downloaded
- ✓Create secure workspaces and virtual data rooms

## Protect Files After Sharing

Ordinary cloud storage mainly protects access to a folder or shared link. But once a file is downloaded, copied, or re-shared, control may be limited.

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### Encrypted file protection

SecureDrive uses encryption-based IRM/DRM to help protect content after it has been shared.

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### Access control

Authorize specific employees, clients, partners, vendors, or external reviewers.

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### Activity tracking

Monitor online views, downloads, and openings on local devices.

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### Remote revocation

Revoke access to sensitive files at any time, including downloaded protected files where supported.

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### Expiry dates

Set files to become inaccessible after a defined time period.

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### Dynamic watermarks

Overlay viewer information and timestamps to discourage unauthorized redistribution.

For supported files, access permissions remain tied to the encrypted file, helping your organization control who can open it, what they can do with it, and when access should end.
Collaboration

## Secure File Collaboration, Not Just File Sharing

SecureDrive is built for ongoing collaboration, not just one-time file transfer. Your team can create secure folders, project workspaces, and confidential collaboration areas where internal and external users can access the files they need while your organization keeps rights management controls in place.

- ✓Familiar File Explorer-style interface for easy adoption
- ✓Online view-only or downloadable folders
- ✓Up to four roles and seven levels of collaborator permissions
- ✓File commenting and group online chat
- ✓Anytime, anywhere access for authorized users

🔒
Board Materials
View-only · watermark enabled
Protected
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Due Diligence Room
External reviewers · expiry date
VDR
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Financial Model.xlsx
Download controlled · tracked opens
IRM/DRM
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Partner Workspace
Comments · group chat · permissions
Team
Virtual Data Room

## Encrypted Virtual Data Room with IRM/DRM

SecureDrive can be used as an encrypted virtual data room for confidential projects, due diligence, legal reviews, financial documents, board materials, investor materials, and partner collaboration. Unlike a basic shared folder, a SecureDrive virtual data room provides encryption-based IRM/DRM controls that help protect sensitive files throughout the review and collaboration process.

### M&A Due Diligence

Share due diligence packages, financial records, contracts, and transaction documents with controlled access.

### Investor Reviews

Distribute investor materials, fundraising documents, and confidential reporting packages.

### Legal & Contract Review

Support external legal review and controlled collaboration on contracts and case materials.

### Board Materials

Protect board packs, strategy documents, executive presentations, and confidential internal files.

## Built-In IRM/DRM Protection That Encrypts and Protects the File

SecureDrive’s key differentiator is built-in IRM/DRM protection. The technology uses encryption to protect the file and enforce rights management policies such as access control, view-only mode, printing restrictions, expiry dates, watermarks, tracking, and remote revocation.

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### Copy Protection

Encrypt files and require cloud authentication to help prevent unauthorized re-sharing. For Microsoft Office documents, SecureDrive can block copy/paste and disable screen capture.

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### Tracking of Documents

Monitor every file access, including online views, downloads, and openings on local devices.

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### Revoke Access Remotely

Revoke access at any time, even after files have been downloaded where supported.

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### Secure Online Viewer

Set documents to online view-only mode to block downloads and reduce unnecessary file copies.

2F

### Two-Factor Authentication

Require login credentials or two-factor authentication before users can access protected files.

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### Printing Control

Disable printing, including virtual printing to PDF where supported.

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### File Expiry

Set an expiry date so files become inaccessible after a defined period.

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### Watermarks

Add dynamic watermarks with the viewer’s email and timestamp to discourage unauthorized photos, screenshots, and redistribution.

## SecureDrive vs Box, Dropbox, and OneDrive

Box, Dropbox, and OneDrive are widely used cloud storage and collaboration platforms. SecureDrive is designed for a more specific need: secure cloud collaboration with encryption-based IRM/DRM protection and post-sharing control.

SecureDrive vs Box, Dropbox, and OneDrive
Capability | Box / Dropbox / OneDrive | 689Cloud SecureDrive
--- | --- | ---
General cloud storage | Yes | Yes
File syncing and sharing | Yes | Yes
Team collaboration | Yes | Yes
Secure folders and external sharing | Yes | Yes
Encryption for storage and transfer | Yes | Yes
Encryption-based IRM/DRM for protected collaboration | Varies by platform, plan, and configuration | Yes
File-level rights management | Varies | Yes
Protect files after sharing | Limited or requires additional configuration | Yes, for supported files
Revoke access after download | Limited or varies | Yes, for protected files
Dynamic watermarks | Varies | Yes
Document usage tracking | Varies | Yes
Secure virtual data room use case | May require add-ons or separate workflows | Built for confidential workspaces and controlled collaboration
Private cloud / on-premise option | Varies | Available

Positioning: Choose Box, Dropbox, or OneDrive when your priority is general cloud storage and productivity. Choose SecureDrive when your priority is confidential collaboration, encryption-based IRM/DRM, virtual data rooms, file rights management, and protecting files after they are shared.

## Built for Teams That Handle Confidential Information

SecureDrive is designed for organizations that regularly collaborate around sensitive files with internal and external users.

### Legal and Professional Services

Share contracts, legal files, case materials, client documents, and due diligence documents securely.

### Finance and Accounting

Collaborate on financial reports, statements, audit documents, tax files, and confidential spreadsheets.

### Executive and Board Communication

Distribute board packs, strategy documents, executive presentations, compensation materials, and confidential internal files.

### Manufacturing and Engineering

Protect technical specifications, product documentation, manuals, designs, and partner files.

### Healthcare and Life Sciences

Collaborate on sensitive healthcare-related documents, research files, reports, and regulated business documents with stronger access control.

### Real Estate and Investment Projects

Use SecureDrive as a secure virtual data room for transaction documents, property files, investor materials, and due diligence packages.

## Flexible Delivery Options

SecureDrive supports different deployment models depending on your organization’s security, compliance, and IT requirements.

### SaaS

Start quickly with secure cloud collaboration and minimal setup.

### Private Cloud

Use a dedicated environment when your organization needs more control.

### On-Premise

Deploy SecureDrive in your own environment for internal policy, regulatory, or data residency requirements.

### Custom Solutions & API Integration

Integrate content security into existing applications using REST APIs and custom web or mobile development.

## How SecureDrive Works

Create a secure workspace, invite collaborators, and apply encryption-based IRM/DRM controls to confidential files.

1

### Create a Secure Workspace

Create a protected folder, project workspace, or virtual data room for confidential collaboration.

2

### Upload Files

Upload PDFs, Microsoft Office documents, images, archives, and other business files.

3

### Invite Collaborators

Invite employees, clients, partners, advisors, vendors, or external reviewers.

4

### Set Permissions

Choose who can view, download, print, comment, or access specific files and folders.

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### Apply IRM/DRM Controls

Protect supported files with encryption, tracking, expiry dates, watermarks, revocation, and copy protection.

6

### Track and Manage Access

Monitor document activity and revoke access when a file, project, or collaboration period should end.

## SecureDrive Frequently Asked Questions

What is secure cloud collaboration with IRM/DRM?

Secure cloud collaboration with IRM/DRM means sharing and working on files in a secure cloud workspace while applying rights management controls such as encryption, access restrictions, tracking, expiry dates, watermarks, copy protection, and remote revocation.

Does IRM/DRM use encryption?

Yes. IRM/DRM technology uses encryption to protect files and enforce permissions. SecureDrive combines encryption with access control, activity tracking, expiry dates, watermarks, and remote revocation to help protect files after sharing.

How is encrypted file sharing different from IRM/DRM protection?

Basic encrypted file sharing protects files during storage or transfer. IRM/DRM protection goes further by helping control who can open the file, what they can do with it, and whether access can be revoked after sharing.

How is SecureDrive different from ordinary cloud storage?

Ordinary cloud storage usually focuses on storing, syncing, and sharing files. SecureDrive is designed for confidential collaboration with encryption-based IRM/DRM protection that helps protect files after sharing.

Can SecureDrive protect files after they are downloaded?

Yes, for supported protected files. SecureDrive can track access and revoke access after download where supported by the file type and security settings.

Can SecureDrive be used as an encrypted virtual data room?

Yes. SecureDrive can be used as an encrypted virtual data room with IRM/DRM controls for due diligence, legal review, financial documents, investor materials, board documents, and other confidential projects.

What is the difference between IRM and DRM?

IRM and DRM are often used interchangeably. IRM is commonly used in enterprise information security and document control, while DRM is often used more broadly for digital content protection. In SecureDrive, both refer to encryption-based file rights management controls that help protect content after sharing.

Can I revoke access to shared files?

Yes. SecureDrive allows access to be revoked remotely for protected files.

Can external users access SecureDrive?

Yes. SecureDrive can be used to collaborate securely with clients, partners, vendors, advisors, and other external users.

How does SecureDrive compare with Box, Dropbox, and OneDrive?

Box, Dropbox, and OneDrive are general-purpose cloud storage and collaboration platforms. SecureDrive is focused on secure cloud collaboration with encryption-based IRM/DRM, file rights management, virtual data rooms, and protection after sharing.

Does SecureDrive support private cloud or on-premise deployment?

Yes. SecureDrive supports SaaS, private cloud, and on-premise deployment options, along with REST API integration and custom solutions.

## Collaborate Securely and Protect Files After Sharing

SecureDrive gives your team a secure cloud collaboration platform with encryption-based IRM/DRM protection, virtual data room workflows, access tracking, expiry dates, watermarks, and remote revocation.

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