Secure file sharing • Document IRM • DRM protection

# Secure Document Sharing with File Rights Management

Share confidential PDFs, Word, Excel, PowerPoint, healthcare data, and business files securely by email or cloud workspace—while controlling access after files are sent.

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Protect sensitive information with secure links, access tracking, expiry dates, watermarks, and remote revocation.

Protected
PDF
Confidential_Report.pdfAccess limited to authorized recipients
Tracked
XLS
Financial_Data.xlsxExpiry date and download controls enabled
IRM
✓ Revoke access
✓ Set permissions
✓ Add watermark
✓ Track activity

## Two Solutions for Secure Document Sharing

Choose secure email attachments for everyday sending, or secure cloud collaboration for controlled workspaces and external sharing.

SecureMail

### Secure Email Attachments for Gmail and Outlook

SecureMail replaces risky email attachments with protected links, helping users send sensitive files directly from the email tools they already use.

- ✓Send files securely by protected link
- ✓Limit access to designated recipients
- ✓Track views, downloads, and openings
- ✓Revoke access after sending
- ✓Support large business files

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SecureDrive

### Secure Cloud File Sharing with Built-In IRM

SecureDrive gives teams a secure cloud workspace for confidential collaboration, external sharing, and enterprise file rights management.

- ✓Create protected folders and workspaces
- ✓Control view, download, print, and access permissions
- ✓Track document activity
- ✓Revoke access remotely
- ✓Deploy as SaaS, private cloud, or on-premise

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## Protect Files Even After They Are Shared

689Cloud combines secure links, encryption, and file-level rights management to reduce leakage risk and protect confidential documents beyond the point of sending.

🔐

### Access Control

Allow only authorized users to open protected files.

📈

### Document Tracking

See who viewed, downloaded, or opened shared files.

⛔

### Remote Revocation

Stop access to sensitive documents after they have been shared.

⏱

### Expiry Dates

Automatically limit access after a specified time.

💧

### Watermarks

Discourage leaks with recipient-specific visible watermarks.

🛡

### Copy Protection

Help prevent copying, forwarding, and unauthorized redistribution.

👁

### Secure Viewer

Let recipients view documents online without unnecessary downloads.

✅

### 2FA Support

Add stronger identity verification before document access.

## Built for Organizations That Handle Sensitive Information

Use 689Cloud wherever confidential documents need to move outside your organization without losing control.

### Healthcare

Securely share patient documents, medical records, DICOM-related files, and health data with authorized recipients.

### Legal and Professional Services

Protect contracts, client files, case documents, and due diligence materials.

### Finance and Insurance

Share confidential reports, applications, statements, and regulated documents securely.

### Manufacturing and Engineering

Protect specifications, manuals, drawings, and intellectual property shared with partners.

### Education and Publishing

Secure e-books, learning materials, research files, and institutional documents.

### Enterprise Collaboration

Give teams and external partners secure workspaces for sensitive file exchange.

## Why 689Cloud Is Different from Ordinary File Sharing

Basic cloud storage controls folders. 689Cloud helps protect the document itself.

Why 689Cloud Is Different from Ordinary File Sharing
Ordinary Email / Cloud Sharing | 689Cloud Secure Sharing
--- | ---
Files can be forwarded or downloaded freely | Access can be limited to authorized users
Hard to control files after sending | Access can be revoked remotely
Limited visibility after download | Views, downloads, and openings can be tracked
Email attachments create leakage risk | Attachments can be replaced with secure links
Basic sharing permissions | File-level rights management and protection policies
Not designed for sensitive external sharing | Built for confidential document exchange

## Trusted by Organizations That Handle Sensitive Documents

> “Healthcare requires the highest level of security and reliability. 689Cloud has delivered on both fronts, allowing us to provide convenient and secure information services to our patients.”

— Naoki Sato, Information Systems Manager, Saitama Medical University International Medical Center

> “Digital transformation allows us to expand learning opportunities for students, but it comes with the challenge of copyright protection. With 689Cloud, UEH can bring lectures online while ensuring the safety of our intellectual assets.”

— UEH Vice President, Associate Professor Dr. Bui Quang Hung, University of Economics Ho Chi Minh City

### Customers around the world trust us to protect their most sensitive documents

## Flexible Deployment for Enterprise Security Requirements

Deploy the way your organization requires, from fast SaaS adoption to private and on-premise environments.

### SaaS

Start quickly with secure document sharing in the cloud.

### Private Cloud

Use a dedicated environment for more organizational control.

### On-Premise

Meet enterprise, regulatory, or data residency requirements.

### API Integration

Add secure document protection to existing applications and workflows.

## Start Sharing Sensitive Files Securely

Protect confidential documents, replace risky email attachments, and stay in control after files are sent.

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